A Complete Guide to Writing Attachments: Structure, Format & Examples
Attachments can be in the form of tables, graphs, photos, maps, or other documents related to the topic of the paper. They should become an integral part of the paper and help readers to understand the information presented. Attachments must also be properly organized and labeled accordingly. Each attachment must be incorporated into the text of the paper and it is required to state the number of the attachment in which it appears.
What is an Attachment?
Appendices usually contain additional information that cannot be included in the main text. These can be tables, graphs, pictures or even quotes from other sources.
The summary also includes the conclusions drawn by the paper’s authors.
What is the purpose of the attachment?
Attachments can be graphs, tables or other documents related to the topic. The main purpose of the appendix is to provide additional information that cannot be conveyed effectively through written text. Thus, appendices allow writers to present complex and detailed information without interrupting the main storyline.
How to arrange attachments
1. Author’s Name: The author’s name is listed at the top of the document. 2. Document Title: The document title is listed below the author’s name. 3. Date: The date is listed under the title of the document. 4. Content: The contents of the next document, which includes relevant information and instructions for a particular topic. 5. Attachments: Attachments can be included after the contents, if any, and contain additional information that is relevant to the main topic of the document. 6. Signature: The signature must be attached at the bottom of the document to indicate acceptance or approval of its contents.
1. File names are clear and descriptive. 2. Information about the manufacturer, the date it was made, and the last version. 3. A brief description of the contents of the attachment. 4. File format according to the recipient’s needs (eg PDF, Word, Excel). 5. Relevant metadata to help future attachment searches (eg tags, keywords, or labels).
- Attachment numbers or letters
- Reference to your body paragraph.
- To refer to your attachment, but (#) after the sentence.
- Page numbers for some apirs
- Label + title (page center, normal capitalized font). The title is followed by a label.
- Crossover of Appendix and Body Text.
- Paragraph 1 is not intended.
- The following body text is paragraphs 2 and 3.
- Each paragraph is formatted as a double space.
- In the event that your Appendix has data, include the reference number in the Body text.
- If the references used are from third-party sources, cite them as usual in the appendix and body text. It’s a bad idea to make a separate reference list.
General Attachment Format
The basic format of an appendix is as follows: 1. Appendix Title: Write the title of your appendix at the top of the page. If you are writing multiple appendices, be sure to number each one. 2. Contents of the Appendix: The contents of the appendix must be neatly arranged and easy to understand. Use subtitles to help readers find the information they are looking for. If you include tables, graphs or figures, be sure to provide a clear description of how the data was collected and how it is relevant to your findings. 3. Page Numbering: After the title of the appendix, write the page number at the top right of the page (this applies to all formats). 4. References: If you use other sources in your attachments, be sure to provide proper references under each table/chart/figure included. 5. Preface: At the end of the appendix, write a brief introduction explaining its general purpose and content.
- “Attachment #” header . Contains a number or letter, which can be either a 1 or an A.
- Reference list.
- Index table. Following the list of attachments.
- Page number.
How to write attachments in different styles
APA Attachment Format The APA Attachment Format has several rules that must be followed. First, the attachment must be given a title and page number. The title must describe the contents of the attachment clearly and briefly. Page numbers must start with the number 1 and continue sequentially. Second, each attachment page must be given a header that includes the title and page number. Third, each paragraph in the appendix must begin with a 0.5-inch indent. Fourth, long quotations of more than 40 words must be set as text blocks without quotation marks. Fifth, all sources used for the information in the appendix must be mentioned at the end. MLA Attachment Format The MLA Attachment Format has several rules that differ from the APA format. First, the title of the appendix does not need to be given a page number but still needs to describe it clearly and concisely. Second, each paragraph in the appendix does not need to start with a 0.5-inch indent but still needs to be separated by one more line space. Third, long quotes of more than 40 words can still be set as a block of text without quotation marks but can also be set as regular quotation marks with an indent of 1 inch right and left. Fourth, all sources used for information in the appendix still need to be mentioned at the end but do not need to enclose it in italics (/) after the author’s name.
First, make sure that you have all the necessary information to write the attachment. This includes the title, author name, published date, and more. Second, make sure that you are using the correct format. This includes the proper font, font size, and typeface. Third, make sure that you structure the information correctly. This includes the order of the information and how the information is presented. Fourth, make sure that you use the right quotes and the right resources to support your argument. Finally, make sure that you check the attachments before submitting them to the professor to ensure that they are completely accurate and conform to the required format.
1. Format: Each appendix should be written in 12-point Times New Roman font, single spaced, and left margin set to 1 inch. 2. Numbering: Each appendix must be numbered sequentially (A, B, C, etc.). If you have more than one appendix, each appendix must be mentioned in your main text as well as in the references section. 3. Title: Each appendix must have a title that describes its contents. This title should be printed in large, bold letters and placed at the top of the appendix page. 4. References: If you use information or data from other sources, then you need to provide references for each of these sources at the end of each appendix.
- Attachments should start with the header “Attachments” followed by ABC.
- This should also be written above the attachment title.
- Each attachment is following the order in which the information is stated on the paper.
- Include an Appendix after the reference list.
- Include page numbers for each attachment.
- Attachments must have their own page, regardless of size.
- Including footnotes.
The general rules for the APA Appendix are as follows: 1. Write the title of the appendix at the top of the page, in large, bold letters. 2. Use the word “Appendix” in the title, followed by a number or letter indicating the order of the appendix. 3. Write the author’s name under the title of the appendix. 4. If you use information from other sources, include the author’s name and year of publication under the title of the appendix. 5. Write the contents of the appendix clearly and easily understood, using a writing style that conforms to the APA format. 6. If you include tables or graphs, be sure to number and title them according to the APA format and center them on the page vertically or horizontally. 7. If you include pictures, be sure to give them a number and a title that conforms to the APA format and center them on the page vertically or horizontally as well. 8. Be sure to make full references to each source used in your appendix, including the author’s name, year of publication, book/article/document title, access date (for online documents), and URL (for online documents).
1. Use polite and appropriate language. 2. Do not use inappropriate or offensive words. 3. Do not spread false information or fake news. 4. Do not attack others personally or make inappropriate comments about them. 5. Do not post content that violates copyright or other intellectual property rights. 6. Do not post confidential or personal information about other people without their permission first. 7. Do not promote products, services or websites without the permission of the owner first.
- All attachments must include their own points.
- Include a title for each attachment.
- For some attachments, use ABC for italics.
- For in-body references, include (see Appendix A) after the text.
- The title must be centered.
- All attachments must have their own page, regardless of size.
- Paragraph one should be written without indents.
- The rest of the paragraph should have the intended formatting.
- Including double spacing.